In today's connected business world, device and network security practices are essential for keeping company data safe, whether you're working from the office or remotely. Here, we’ll cover best practices for handling company devices and accessing the network securely, with a focus on VPN use, safe Wi-Fi, and device care.
1. Use VPNs for Secure Network Access
Do:
- Always Connect to the VPN when accessing company resources remotely. A Virtual Private Network (VPN) encrypts your internet connection, safeguarding sensitive company data from potential cyber threats.
- Enable the VPN Automatically if your device settings allow. This minimizes the risk of forgetting to activate it when connecting outside the office.
Don’t:
- Access Sensitive Data Over Public Wi-Fi without a VPN. Public networks are easy targets for hackers. Even if you’re only checking emails, a VPN is essential to keep data secure.
- Disable the VPN for Speed without a valid reason. VPNs may sometimes slow down connection speeds, but the security benefits far outweigh the minor delay.
2. Practice Safe Wi-Fi Usage
Do:
- Use a Personal Hotspot if a secure, private Wi-Fi network isn’t available. Personal hotspots provide a safer alternative to public Wi-Fi, particularly for handling confidential company data.
- Verify Network Names before connecting. Hackers often create fake networks with similar names to trick users into connecting, so double-check network names in public spaces.
Don’t:
- Access Company Information on Unsecured Wi-Fi Networks. If you must use public Wi-Fi, make sure it’s a trusted network (e.g., from a well-known hotel or airport) and avoid accessing highly sensitive data.
- Share Wi-Fi Passwords with non-employees or unauthorized users, especially if it's a network used for company business.
3. Maintain Device Security and Care
Do:
- Keep Software Updated. Regular updates for your device’s operating system, apps, and security software fix vulnerabilities that hackers might exploit.
- Enable Device Lock and Encryption. Lock screens and encryption protect sensitive data in case of loss or theft, adding an extra layer of security.
- Be Mindful of Physical Security. Avoid leaving devices unattended in public spaces, and store them securely when not in use. In the office, lock away devices after hours.
Don’t:
- Download Unapproved Apps or Software. Unauthorized apps may contain malware or security risks. Always check with your IT team if you’re unsure.
- Use Work Devices for Personal Browsing or activities unrelated to work. Mixing personal and professional data increases the risk of exposing company information to potential breaches.
4. Follow Safe Email and Password Protocols
Do:
- Enable Multi-Factor Authentication (MFA) for all applications that support it. MFA adds an extra layer of protection, making it harder for attackers to gain unauthorized access.
- Change Passwords Regularly and use a mix of characters, numbers, and symbols. A strong, unique password for each service is a crucial line of defense.
Don’t:
- Click on Links or Open Attachments from Unknown Senders. Phishing scams are a common tactic to install malware or steal credentials. When in doubt, contact your IT team.
- Reuse Passwords Across Sites. Using the same password on multiple sites creates a chain of vulnerability if any one of those sites is compromised.
5. Handle Remote Work with Care
Do:
- Be Aware of Your Surroundings when working remotely, especially in public spaces. Shield your screen from view, use a privacy screen if available, and keep confidential discussions private.
- Log Out of Company Accounts When Not in Use to prevent unauthorized access if your device is misplaced or accessed by others.
Don’t:
- Work on Public Devices. Public computers (such as those in libraries or shared workspaces) are a security risk. Avoid logging into any company accounts on non-company devices.
- Ignore Device Security Alerts. Notifications of suspicious activity or software updates are there for a reason. Take them seriously and address issues promptly.
In Conclusion
Following these best practices helps protect company data and networks from potential security breaches. Whether you’re in the office or working remotely, adhering to VPN, Wi-Fi, device, and email safety guidelines ensures both personal and company security remain intact. Regularly reviewing these practices and staying informed about the latest security protocols will help you keep company data secure and accessible only to those authorized to access it.